MICHAEL
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AI Q · Guide 4

How to build a content inbox Claude drafts from every day

I drop a thought into one folder, from wherever I am. Once a day, Claude turns it into drafts for every channel on its own. Then I say yes or no.

Time about 1 hour, then a few minutes a day Cost scheduled tasks need a paid plan Level guides 1 to 3 done

Prologue

From a brand doc to a daily habit

Guide 3 gave Claude your voice. The inbox gives it something to write about, every day, without you briefing it. Nothing goes out without your yes.

  1. 1Set up Claude
  2. 2Give Claude a job
  3. 3Define your brand
  4. 4A content inbox
  5. 5A free publishing stack
  6. 6Timing and comments
  7. 7Thought to motion
How I came to it

I wanted one inbox for everything. Once I dictated a thought about working solo versus with a team. The next day it was a published post.

Before you start

What you need

Your ticks are saved in this browser.

The picture

The daily loop

A thought goes in. Once a day Claude drafts, checks and leaves you a review. Your yes moves it to ready. Tap a box to jump to its step.

The daily loop: you drop a thought into the inbox, the daily run drafts from it using your brand doc and a quality gate, writes a review doc, and your yes moves the draft to ready to schedule. Not now moves it to parked. The log records decisions and the daily run reads it. You drop itany time · step 2 Inboxone folder · step 1 Daily runnever publishes · step 5 Review docdaily · step 6 Your yesor "not now" Readyto schedule Parkednot now Brand rulesstep 3 Quality gate90 of 100 · step 4 Loglong-term memory · step 7

On a narrow screen, swipe the picture sideways.

The hour

Seven steps

Do it, see how I do it, tick the task.

1

Make the folders: one per stage

Each folder is a stage. Where a file sits tells you, and Claude, what's happening to it.

How I do it

Mine are exactly these, plus a README. Parked is never emptied. Ideas wait there for their moment.

Task
2

Make dropping a thought take ten seconds

ChatDictate or type to your capture chat. It saves a Google Doc.
PhoneVoice note, photo or video: Share, then Drive, then Inbox.
LaptopDrag a file into the Inbox folder.
Three ways in, one inbox. Drop it raw, one idea per file.
  1. Open a chat in your project
  2. Paste the prompt below
  3. Your capture chat
  1. Drive app
  2. Star your Inbox
  3. One tap away
This chat is my capture chat. Whenever I send you a thought, by voice or text, in any language, save it as a new Google Doc in my Drive folder [inbox folder]. Title it "note - [date] - [two or three word topic]". Keep my words as they are: fix only obvious dictation errors. Don't draft a post. Reply with one line saying it's saved.

Claude reads the text of Drive files, so thoughts are saved as Docs. Files too big to open get listed in the review, not guessed.

How I do it

Text, voice notes in Hebrew or English, videos, photos and links all go into one inbox. Most thoughts I just dictate to my capture chat.

Task
3

Write down what a draft must look like

The daily run has no one to ask, so everything goes in your docs.

How I do it

Claude reads my instructions, brand doc and log first. Then it writes a version per channel, in the format that does best there.

Task
4

Set a quality bar before you see anything

Paste the prompt below and change the weights to what matters to you.

Add this to my brand doc as a section called "Quality bar":
Score every draft out of 100 using this checklist:
- Sounds like me: [30]
- Every fact checked against what I gave you: [25]
- Useful to my audience: [20]
- Hook and visual: [15]
- My hard rules respected: [10]
A draft needs 90 or more before I see it. Below 90, rewrite it and score it again.
Hard fail, whatever the score: any fact, number, story or quote I didn't give you. If a post needs a real story, ask me for it instead.
How I do it

I took this from Charlie Hills, who scores every piece before it ships and calls it his "slop filter". My weights are the ones in the prompt.

Task
5

Schedule the daily run

  1. New chat in your project
  2. /schedule or Scheduled, New task
  3. Paste the prompt, fill the brackets
  4. Daily after you stop dropping things in
  5. Only the connectors it needs

The run starts fresh and can't ask you anything.

Cloud taskRuns with your laptop closed.
On your computerRuns only while it's awake with the Claude app open.
You are my daily content drafter. Run these steps in order.

1. Read first: [your brand doc], [your log doc] and the README in [main folder]. Follow the brand doc for voice, channels, formats and hard rules.
2. Look in my Google Drive folder [inbox folder] for anything new. Move each item you pick up to [processing folder]. If you can't open a file, leave it there and list it in the review.
3. For each idea, check the log for a story thread it belongs to. Then write a draft for each of my channels: [channel: format, one per line]. Only call back to posts that are already published.
4. Use only facts that are in my note. If a post needs a story, number or quote I didn't give you, write the question for me instead.
5. Score each draft with the quality bar in my brand doc. Below 90, rewrite it. Any made-up fact fails it, whatever the score.
6. Write one review doc in [review folder], named with today's date. Start with a short "What changed" list: new drafts, questions for me, anything stuck. Then the drafts. No emoji. Keep it short.
7. Never publish, schedule or delete anything. Nothing moves to [ready folder] without my yes.
8. Last: re-read the log right now, then add this run to it. Never write the log from an older copy.

If the inbox is empty, suggest two or three posts from the idea bank and open story threads in the log instead, and put them in the review.
How I do it

When my run is done I get a phone notification and an email. It never schedules or publishes.

Task
6

Review once a day: yes, change, or not now

  1. Read "What changed" first
  2. Answer in the doc or a chat
  3. Run the prompt below
Read today's review doc in [review folder], including my comments.
For each draft I said yes to, apply my changes and move it to [ready folder].
For each "not now", move it to [parked folder].
Anything I didn't answer stays where it is, with no date. Don't pick a date for me.
Then re-read [your log doc] and add my decisions to it.
How I do it

Often I just answer in chat. This is my first gate, for the text. Visuals get their own approval later.

Task
7

Keep a log Claude reads every day

Each run starts with no memory. The log is its memory.

How I do it

Mine also keeps open loops, phrases I repeat, what my edits taught Claude about my voice and what my audience responds to.

Task

Check it works

Run it once now

  1. One real thought in the Inbox
  2. Open your scheduled task
  3. Run now
Check the last run. Tell me: what you found in the inbox, what you moved to processing, which drafts you wrote and their scores, what you couldn't open, and what you added to the log. Confirm that nothing was published, scheduled or deleted.
Task

A fact you never gave it? Tighten step 4 of the prompt and rerun.

My mistakes

What went wrong for me

Steal the fixes.

What happened

About ten daily reviews in a row went unanswered. Posts got dates I never confirmed.

What I do now

A short "what changed" note. Unanswered posts go back to "no date". The run reads my chat replies too.

What happened

Emoji in my review docs came out garbled in Drive.

What I do now

No emoji in review docs.

What happened

Twice my log was saved over from an older copy. Decisions were lost.

What I do now

Claude re-reads the log right before every write, then adds.

What happened

Some videos were too big for the Drive connector to open.

What I do now

Big videos go through my video workflow. That's guide 7.

Stay safe

My do's and don'ts

Do

  • Keep one inbox for everything.
  • Drop thoughts raw and fast.
  • Read "what changed" every day.
  • Give the task only the connectors it needs.

Don't

  • Let the daily run publish or schedule.
  • Accept a fact you never gave it.
  • Let unanswered posts keep a date.
  • Write the log from an old copy.

Epilogue

Your ideas now work on their own, every day

Ideas don't get lost anymore, and nothing goes out without your yes.

Your drafts now pile up in Ready to schedule. In guide 5, I'll show you how I get them out to every channel without paying for it.